Hotel Accommodation

RAI Hotel & Travel Service will do its best to book a room in the hotel of your first choice. In order to avoid disappointment, early bookings are recommended. Telephone reservations will not be accepted. RAI Hotel & Travel Service has reserved a large number of rooms for the 43rd EASD Annual Meeting. However, it is advised to make your reservation as soon as possible in order to have the best choice of available hotels. RAI Hotel & Travel Service will operate on a ‘first come, first served’ basis with incoming requests.

Rates

Category	Single room min / max	Double room min / max
2/3 star hotels	Euro 89 - 185	Euro 98 - 185
4 star hotels	Euro 122 - 240	Euro 125 - 240
5 star hotels	Euro 164 - 270	Euro 164 - 270
5 star Deluxe hotels	Euro 250 - 450	Euro 250 - 450

These are average prices in Euro.

Confirmation of reservation
Individual reservations (up to 9 rooms) will only be confirmed if a credit card guarantee or deposit is received. RAI Hotel & Travel Service will confirm your reservation giving details on the hotel reserved with complete address. Group reservations (more than 10 rooms) for exhibitors, companies, travel agencies, etc. will be dealt with by RAI Hotel & Travel Service by separate contracts.

Payment and reservation conditions

I. Individual Reservations (up to 9 rooms)
Payment:
All individual reservations require a guarantee with a valid credit card. The hotel can run an authorization check before arrival. If this check fails your reservation is not guaranteed. In that case the reservation may be cancelled.
Cancellations:
Cancellations of individual reservations and no shows will be charged an administration fee of Euro 15 per room. For cancellations received within 48 hours prior to the arrival date and no shows, the hotel is entitled to charge the first night’s room rate.

II. Group Reservations (as from 10 rooms)
Payment:
Option 1 - Bed & Breakfast (on company account)
- Upon booking a deposit of 10% of the total amount due is requested.
- 3 months prior to arrival, an additional 15% is requested.
- 2 months prior to arrival, an additional 25% is requested.
- 1 month prior to arrival, an additional 50% is requested.
The total amount paid equals 100% of the total amount.
- After the Meeting and after receipt of all hotel invoices, RAI Hotel & Travel Service will send the final invoice with the breakdown. In case one month prior to arrival the total amount has not been paid, all costs of the hotel room, city tax, breakfast and any additional charges need to be paid directly in the hotel by each guest upon departure.

Option 2 - Client own account
- Upon booking a deposit of 10% of the total amount due is requested.
- 3 months prior to arrival, an additional 15% is requested. The total amount paid equals 25% of the total amount due. This means that each client pays all costs of the hotel room, city tax, breakfast and any additional charges upon departure.
After the Meeting and after receipt of all hotel invoices, RAI Hotel & Travel Service will send the final invoice with the breakdown.

Cancellations:
All cancellations must be made in writing. Room nights cancelled more than 3 months prior to the first arrival date: rooms can be cancelled without charges. If room nights are cancelled less than 3 months prior to first arrival date, cancellation costs are applicable. The Standard terms and Conditions for Hotel and Industry (UVH) are applicable. RAI Hotel & Travel Service will send you a copy of these conditions upon request.

RAI Hotel & Travel Service cannot be held responsible for any printing errors and/or omissions.

All requests for accommodation information or reservation should be directed to:

Amsterdam RAI Hotel & Travel Service
P.O. Box 77777, 1070 MS Amsterdam, The Netherlands
Tel.: +31 (0)20 549 1927, Fax: +31(0)20 549 1946
E-mail: hotelservice@rai.nl
On-line hotel reservations: www.rai-hotelservice.com